Finance Assistant

Salary: paying up to £32,000
Location: Stoke-on-Trent

Job Purpose

The Finance Assistant will maintain accurate financial records and support the Head of Finance in delivering efficient finance and administrative functions. This includes ledger management, invoice processing, grant and funding administration, financial reporting, and ensuring all processes are completed accurately and on time. The role requires effective use of financial systems to support operational efficiency across the organisation.

Key Responsibilities;

Financial Records & Reporting

• Maintain all financial records, including sales and purchase ledgers, ensuring accurate and up‑to‑date creditor and debtor information
• Update monthly budgets in Xero and prepare variance reports for team review
• Assist with budget preparation, cash-flow forecasting, accounts preparation, VAT returns and P11Ds
• Produce reports such as membership figures, KPIs, outstanding invoices, purchase orders, and year‑end reconciliations
• Prepare monthly management accounts journals including petty cash, accruals, prepayments, and deferred income
• Complete monthly balance sheet and control account reconciliations
• Produce and review project reconciliations and post related journals
• Review debtors and oversee monthly credit control activity
• Submit monthly pension returns and prepare payroll-related reports and journals
• Check salary thresholds, including living wage compliance

Systems & Ledger Oversight

• Monitor and verify correct VAT coding and review detailed monthly VAT reports
• Ensure accurate nominal coding aligned to cost centres and project codes
• Complete monthly reconciliation between RM and Xero
• Support payroll integration and processing
• Follow month‑end closing schedules and deliver all tasks within required deadlines

Payments & Expenses

• Provide first approval for bank payments for bi‑monthly and weekly payment runs
• Process, check, and approve monthly staff expenses
• Process, check, and approve invoices and ensure all supporting documentation is captured accurately

Administration & Compliance

• Support the finance department with administrative tasks including maintaining the financial calendar, accreditations, and digital filing systems
• Ensure adherence to financial procedures, regulations, and accreditation requirements
• Provide HR administrative support as required
• Maintain and update documents, systems, and processes

If you are interested in this position please apply directly or email your CV over to MariaP@kpir.co.uk You can also call Maria on 01782712230 

INDCOM