Purchasing Adminisitrator

  • Market related
  • Stoke-on-Trent, Staffordshire, England
  • full-time

Purchasing Administrator/Project Coordinator

£20,000 – 23,000 per annum

Stoke on Trent

Monday to Thursday 8.45am-5.00pm

Friday 8.45am-3.45pm

We have a fantastic opportunity to join a leading distributor based at their Head Office in Stoke on Trent.

They are seeking a Purchasing/Project Coordinator who can join a small and successful team. They are looking for a highly organised, methodical and customer orientated individual. Previous experience of using NAV (formerly Navision) would be highly desirable as well as Intermediate Excel skills.

Main duties of the role;

  • Assist with customs clearance requests
    • Filling out pro-forma request form
    • Collating invoices, delivery notes & export docs
  • Assist with the goods inward process
    • Allocation / serial tracking of receipted material to the relevant Sales Order and communicating this to Planning, CAD and Sales
    • Receiving of direct delivered material and communicating to sales / finance when direct delivered sales orders can be invoiced
    • Checking for test certificates for receipted material.  Ensuring plate / cast numbers have been recorded correctly and that specifications and dimensions are correct
  • Booking in of daily deliveries
    • Maintain the incoming transport log and control bookings
  • Checking of supplier order acknowledgements against our Purchase Order
    • Regularly auditing of the NAV order list, to ensure orders are acknowledged
    • Recording suppliers’ acknowledgement number against our PO
    • Attaching order acknowledgement into NAV
    • Checking that all details are correct, flagging any discrepancies to the supplier
  • Progressing of Purchase Orders
    • Using the mill updates to adjust the ‘Expected Receipt Date’ on NAV
    • Chasing of late material and liaising with the sales team / planning dept where late material is reserved
  • Purchase order entry
    • Accurate entry of purchase orders into NAV
    • Sending of PO’s to the supplier electronically

Supporting the Project and Business Development Team with administrative tasks;

  • Daily sales order processing, order progress updates and production updates
  • Liaising with key accounts to coordinate the smooth running of order to despatch
  • Liaising with sub contractors as required
  • Providing quotations for key accounts

Future development

There is potential for the right candidate to progress within the business and take on further responsibility within the buying team;

v  Sending out enquiries to suppliers

v  Supporting the sales team by sourcing material

v  Buying duties

The company offer 25 days holiday plus bank holidays, Christmas shut down, pension scheme and death in service

If this is something you may be interested in, APPLY NOW or call the team on 01782 712230.

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted.

Job ID: 4722106 / Job Reference: HW PurchasingAdmin

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